- You need the rota, and that is the point of it. The NHS Staff Pay Calculator already tells you what a band pays on average; this tells you what YOUR month should have paid, from the shifts you actually worked, and sets your payslip against it. So you add your rota and paint its pattern on the Rota Compliance Check first, then add a payslip here.
- Basic pay, the high cost area supplement, a recruitment and retention premium, your unsocial hours (the Saturday, night and evening lines, and the Sunday and public holiday lines), overtime and additional hours, and holiday pay on your enhancements. Each is set against what your own rota says it should have paid for the month, in pounds and, where your payslip prints them, in hours. On-call, call-outs and expenses can be typed too, so the totals and deductions add up, but the rota cannot price them, so they are not checked.
- No. It reads a monthly payslip for a post with contracted hours. Bank shifts are paid as a separate assignment with lines of their own, and a payroll that pays every four weeks splits the year differently, so neither is what this check reads.
- Yes, if you tell it. Most trusts pay unsocial hours and overtime a month behind, so a June payslip pays May's shifts. Some pay them in the same month, and some pay a set amount each month worked out from your usual rota, which should come out broadly the same over time (Section 2.20 to 2.23). Pick which on the payslip, and the check reads the right month.
- Mark the days that went differently on the month's calendar: annual leave, sickness, a swapped shift or an extra one. A sick shift earns no unsocial hours for most staff (Sections 2.13 and 14.5), annual leave carries your regular enhancements as holiday pay (13.9), and an extra shift is overtime, or plain time if you are part time and under 37.5 hours that week (3.3).
- Holiday pay on your enhancements. When you take annual leave, your pay includes the unsocial hours you regularly work (Section 13.9), worked out from a reference period before the leave, and payslips usually print it as AfC Absence, with any part from regular overtime as AfC Absence NP. The check sets it against both what the shifts you missed would have earned and your average, and anything between them counts as correct.
- Probably not. Anything within £1 of what is expected counts as a match, because payroll rounds and so does the contract's arithmetic. Where your contract can be read more than one way, such as where an unpaid break falls on a shift, the range is shown and anything inside it matches.
- No. Arrears get a line of their own and are set aside before the verdict, so a late claim or a regrading paid in one go does not make the month look overpaid. The verdict is on the month's own lines.
- Say so and give the date you were paid from. Basic pay and any supplement are then a calendar-day share of the month, the days you were paid over the days in the month.
- Type the INC. DATE from your payslip's header: it is the date your next pay step is due. If that date has passed and you are still below the top of your band, the check says so. Moving up also needs your appraisal to be up to date, so it is a question for your manager or payroll rather than a finding.
- Yes, each one separately, because who you contact depends on which one is wrong. Pension, National Insurance and student loan are worked out on the month alone, so a figure that does not match is payroll's to fix. The pension is also checked for its rate: it should be the tier your pensionable pay over the year puts you in, part time too. Income tax is cumulative and follows the code HMRC sends your employer, so that row points you at your tax code. Type your NI letter, and any salary sacrifice, Payroll Giving or extra pension, so the tax and NI expected allow for them.
- A line your month should have is red until something is typed on it, as the amount or as 0, so that "not on my payslip" is something you told us rather than a box you skipped. A missing enhancement is one of the things most worth catching, and it cannot be caught if a blank box and a real zero look the same.
- It tells you, and on which line. Arrears are set aside first, and a genuine excess is shown against the line it sits on. What happens next is your trust's overpayment policy rather than something this check can answer, but knowing which line and by how much makes that conversation a specific one.
- Yes. Where a line is paid short, or a deduction payroll sets does not match, the button under your results opens an email to payroll written from what the check found, with the hours and amounts both ways. Income tax is left out, because it follows your tax code, which HMRC sets. You can change any of it before you send it, and it is saved with your rota.
- No. It compares your contract's arithmetic on the rota and month you marked with the figures you typed, so it is only as right as both. It gives you something specific to raise with payroll or your manager.
