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Privacy Policy

Last updated: 25 August 2026

1. About this policy

This is the privacy policy for the Doctor Devify Hub at tools.doctordevify.com. It covers the hub homepage, every tool we publish under it (Before You Rank, Foundation Ranker, Pay Calculator, Payslip Explainer, Tax Relief Calculator), the books at books.doctordevify.com, and the links page at links.doctordevify.com.

Each tool or product collects different things, so the per-area detail is split into its own section below. The shared parts (your rights, legal basis, security, contact) sit at the bottom and apply to everything.

2. Who we are

Doctor Devify Ltd ("we", "us", "our"), a UK-registered company, is the data controller. The brand we use day-to-day is "Doctor Devify". To get in touch, email hello@doctordevify.com.

3. The hub homepage

The hub homepage at tools.doctordevify.com doesn't have user accounts. To understand which resources people find useful, we record anonymous events as you browse. They aren't linked to your identity and we can't connect them to you as a person.

4. The tools

4.1 Before You Rank

Before You Rank is free and doesn't require an account. We collect:

  • Anonymised usage data via Google Analytics, so we know which features get used.
  • Session storage for things like remembering you've dismissed a popup. Clears when you close your browser.

We don't collect your name, email, or anything that identifies you.

4.2 Foundation Ranker

Foundation Ranker has user accounts and a paid Complete tier. We collect:

  • Account info: your email address and name, provided at signup or received via Google sign-in.
  • Ranking preferences: the choices you make in the tool.
  • Usage data: how you interact with the service.
  • Payment data: a record of whether you've purchased Complete access. We don't store your card details; payments are handled directly by Stripe.
  • Newsletter: if you opt in to The Ward Round newsletter at signup, we store your email for that purpose.
  • Postcode lookup: if you use the "sort hospitals by distance from your postcode" feature, the postcode is sent to a third-party postcode lookup service to fetch coordinates. We don't store the postcode against your account.

4.3 Pay Calculator

The Pay Calculator is free and open to everyone, and no account is needed to use it or to see your take-home figure. The numbers you type into the calculator stay in your browser, and only what you explicitly save is stored on our side. An account is needed only to compare scenarios in the What-if panel or to save a salary. We collect:

  • Anonymous usage stats tied to a random ID, not to you.
  • Your account details if you create one: your email, and a display name, photo and career stage if you choose to add them.
  • Salary scenarios you save, stored against your account so you can compare them later. Only saved when you press save, and you can delete them at any time.
  • Your email, only if you opt in to email yourself a copy of your numbers or sign up to The Ward Round newsletter. Used solely for what you asked for.
  • Correction submissions: if you flag a mistake, we keep what you wrote so we can review and fix it. The email field is optional.

4.4 Payslip Explainer

The Payslip Explainer shows a worked example payslip with fixed figures. You do not enter anything and nothing about you is collected, stored or shared. No account is needed and none of it is personal to you. The only data involved is the same anonymous page-view count described above, tied to a random ID rather than to you.

4.5 Tax Relief Calculator

The Tax Relief Calculator uses the same data shape as the Pay Calculator (anonymous usage stats, account details if you create one, optional email for the newsletter, correction submissions). The numbers you type into the calculator stay in your browser, and seeing your estimated refund needs a free account. If you have used the Pay Calculator on this site, it also reads your annual taxable pay figure from your own browser so you do not have to look it up again; that figure is never sent to us.

4.6 Books

What we collect depends on which book you buy and how it's delivered.

Digital books: currently 42 Night Shift Lessons, sold inline through our payment partner Payhip.

  • Anonymous usage stats tied to a random ID (page views, CTA clicks, slideshow tab views, FAQ opens). Not tied to your identity.
  • Purchase record from Payhip: when you complete a purchase, Payhip sends us your email, name, product, purchase date and amount, so we can fulfil delivery and bookkeeping. We don't see or store your card details.
  • Billing data held by Payhip: Payhip itself receives your email, name, card details and billing address to process the payment, under its own privacy policy.

Paperback books: currently NHS Hot Topics, sold through Amazon.

  • Anonymous usage stats tied to a random ID (page views, CTA clicks with destination "amazon", slideshow tab views, FAQ opens). Not tied to your identity.
  • No data from Amazon: we don't receive purchase data from Amazon. Once you click through, Amazon's own terms and privacy policy apply.

Bonus delivery for digital books (Pastest discount code, creator tips PDF, handover guide) is sent to the email you used at Payhip checkout.

5. Why we're allowed to collect this (UK GDPR)

  • Contract: for things we need to deliver to a Foundation Ranker user (saving preferences, processing payment, providing the service you signed up for).
  • Legitimate interests: for anonymous usage data across the Hub. We've assessed that this doesn't override your rights, because the data isn't linked to your identity and is used to operate and improve the tools.
  • Consent: for The Ward Round newsletter and for the "email me a copy of my numbers" feature. You can withdraw at any time by unsubscribing or by emailing us.
  • Strictly necessary: for the preview-access cookies on tools that are gated during their private preview.

6. Who else touches the data

To run the Hub we use the providers below. Where they process personal data on our behalf they do so as our data processors under appropriate agreements, and each may handle limited technical data (such as IP addresses) when serving its part of the service.

  • Supabase: our database, user accounts and file storage, including the emails sent to verify an account or reset a password. Hosted in London (eu-west-2).
  • Vercel: hosting and content delivery for this site and for every tool published under it. Requests are handled in London (lhr1).
  • Stripe: payments for Foundation Ranker Complete and for books and digital products.
  • Kit (formerly ConvertKit): delivery of The Ward Round newsletter, if you subscribe to it.
  • Google Analytics: anonymised usage statistics on Before You Rank and Foundation Ranker.

Card details for Foundation Ranker Complete and for book and digital-product purchases are handled directly by our payment processors and never stored by us.

We don't sell, rent or share your data with any third party for marketing purposes.

7. How long we keep things

  • Foundation Ranker accounts: until you ask us to delete your account. We'll process deletion requests within 30 days, except where we're legally required to keep something.
  • Anonymous usage stats: up to 24 months, then deleted. Google Analytics retention follows GA4's 14-month default.
  • Newsletter: until you unsubscribe.
  • Email-a-copy feature: not kept beyond the email being sent.
  • Correction submissions: until reviewed and resolved.
  • Preview-access cookies: seven days, then auto-removed by your browser.
  • Book purchase records: kept while we're legally required to (UK tax law: six years from the end of the relevant accounting period).

8. Security

All Hub traffic is served over encrypted HTTPS. Our database and the servers that handle requests are both hosted in the United Kingdom, and access is restricted to authorised Doctor Devify staff. Authentication is managed through Supabase. No method of transmission or storage is completely secure, and we can't guarantee absolute security, but we follow standard practice.

9. International transfers

Both halves of the service run in the United Kingdom. Our database is Supabase in London (eu-west-2), and the servers that handle requests are Vercel functions in London (lhr1). Your data is stored and processed in the UK.

Some of our providers are US companies, so a limited amount of technical data may still be accessed from outside the UK, for example when their staff support the service. Payments (Stripe) and newsletter delivery (Kit) are handled by US providers by their nature. Where personal data is transferred outside the UK we rely on the standard safeguards under UK data protection law, such as the UK International Data Transfer Addendum to the EU standard contractual clauses, or a relevant adequacy decision.

10. Your rights

Under UK GDPR you have the following rights:

  • Access: ask for a copy of any personal data we hold about you.
  • Rectification: ask us to correct inaccurate or incomplete data.
  • Erasure: ask us to delete your personal data.
  • Restriction: ask us to limit how we use your data.
  • Portability: receive your data in a structured, machine-readable format.
  • Objection: object to processing based on legitimate interests.
  • Withdraw consent: for the newsletter or email-a-copy features, withdraw consent any time by unsubscribing or emailing us.

To exercise any of these rights, email hello@doctordevify.com. We'll reply within a month. You can also complain to the ICO at ico.org.uk.

11. Changes

We may update this policy. Changes are posted on this page with a new revision date. Where changes are significant, we'll make reasonable efforts to flag them (for example, via email to account holders or an in-app notice).

12. Contact

Doctor Devify Ltd
Email: hello@doctordevify.com