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Privacy Policy

Last updated: 23 May 2026

1. About this policy

This is the privacy policy for the Doctor Devify Hub at tools.doctordevify.com. It covers the hub homepage, every tool we publish under it (Before You Rank, Foundation Ranker, Pay Calculator, Spec Select, Tax Relief Calculator), and the book detail pages under /books.

Each tool or product collects different things, so the per-area detail is split into its own section below. The shared parts (your rights, legal basis, security, contact) sit at the bottom and apply to everything.

2. Who we are

Doctor Devify Ltd ("we", "us", "our"), a UK-registered company, is the data controller. The brand we use day-to-day is "Doctor Devify". To get in touch, email hello@doctordevify.com.

3. The hub homepage

The hub homepage at tools.doctordevify.com doesn't have user accounts. To understand which resources people find useful, we record anonymous events as you browse. They aren't linked to your identity and we can't connect them to you as a person.

4. The tools

4.1 Before You Rank

Before You Rank is free and doesn't require an account. We collect:

  • Anonymised usage data via Google Analytics, so we know which features get used.
  • Session storage for things like remembering you've dismissed a popup. Clears when you close your browser.

We don't collect your name, email, or anything that identifies you.

4.2 Foundation Ranker

Foundation Ranker has user accounts and a paid Complete tier. We collect:

  • Account info: your email address and name, provided at signup or received via Google sign-in.
  • Ranking preferences: the choices you make in the tool.
  • Usage data: how you interact with the service.
  • Payment data: a record of whether you've purchased Complete access. We don't store your card details; payments are handled directly by Stripe.
  • Newsletter: if you opt in to The Ward Round newsletter at signup, we store your email for that purpose.
  • Postcode lookup: if you use the "sort hospitals by distance from your postcode" feature, the postcode is sent to a third-party postcode lookup service to fetch coordinates. We don't store the postcode against your account.

4.3 Pay Calculator

The Pay Calculator is currently in private preview, gated by a shared password. The numbers you type into the calculator stay in your browser. We collect:

  • Anonymous usage stats tied to a random ID, not to you.
  • Your email, only if you opt in to email yourself a copy of your numbers or sign up to The Ward Round newsletter. Used solely for what you asked for.
  • Correction submissions: if you flag a mistake, we keep what you wrote so we can review and fix it. The email field is optional.
  • A preview-access cookie set when you enter the password (verification token, seven-day expiry).

4.4 Spec Select

Spec Select has user accounts and a paid Complete tier. We collect:

  • Account info: your email address and the password you choose at signup. We never see your password in plain form; it's hashed before storage by our authentication provider.
  • Match Quiz results: your answers to the Match Quiz and the resulting specialty rankings, so they show in your Dashboard.
  • Saved Score Calculator results: per-specialty self-assessment scores you choose to save from the in-page Score Calculator.
  • Portfolio Tracker data (Complete only): the evidence items you add to your evidence pool (titles, descriptions, dates, attached files), the per-specialty applications you open, and the choices you make against each specialty's official rubric. Evidence files are stored in our cloud storage and are accessible only to you.
  • Payment data: a record of your Stripe customer reference, the tier you're on (Free or Complete) and your subscription's next renewal or end date. We don't store your card details; payments are handled directly by Stripe.
  • Foundation Ranker linkage: when you sign in, we look up your Foundation Ranker purchase history (held in the same Doctor Devify database) to decide whether the 20% Spec Select Complete discount applies. Your FR ranking choices, account settings and personal data stay where they were; we only read whether you've bought FR Complete.
  • The Schema discount eligibility: being a Spec Select Complete subscriber makes you eligible for 10% off The Schema, an IMT interview-prep platform, once it launches publicly. The Schema is also a Doctor Devify Ltd product; when it goes live we'll use your Doctor Devify account to confirm the discount.
  • Usage data: how you interact with Spec Select, via Google Analytics, anonymised at the IP level.

4.5 Tax Relief Calculator

The Tax Relief Calculator is currently in private preview and uses the same data shape as the Pay Calculator (anonymous usage stats, optional email for newsletter or copy-of-your-numbers, correction submissions, preview-access cookie). The numbers you type into the calculator stay in your browser.

4.6 Books

What we collect depends on which book you buy and how it's delivered.

Digital books: currently 42 Night Shift Lessons, sold inline through our payment partner Payhip.

  • Anonymous usage stats tied to a random ID (page views, CTA clicks, slideshow tab views, FAQ opens). Not tied to your identity.
  • Purchase record from Payhip: when you complete a purchase, Payhip sends us your email, name, product, purchase date and amount, so we can fulfil delivery and bookkeeping. We don't see or store your card details.
  • Billing data held by Payhip: Payhip itself receives your email, name, card details and billing address to process the payment, under its own privacy policy.

Paperback books: currently NHS Hot Topics, sold through Amazon.

  • Anonymous usage stats tied to a random ID (page views, CTA clicks with destination "amazon", slideshow tab views, FAQ opens). Not tied to your identity.
  • No data from Amazon: we don't receive purchase data from Amazon. Once you click through, Amazon's own terms and privacy policy apply.

Bonus delivery for digital books (Pastest discount code, creator tips PDF, handover guide) is sent to the email you used at Payhip checkout.

5. Why we're allowed to collect this (UK GDPR)

  • Contract: for things we need to deliver to a Foundation Ranker user (saving preferences, processing payment, providing the service you signed up for).
  • Legitimate interests: for anonymous usage data across the Hub. We've assessed that this doesn't override your rights, because the data isn't linked to your identity and is used to operate and improve the tools.
  • Consent: for The Ward Round newsletter and for the "email me a copy of my numbers" feature. You can withdraw at any time by unsubscribing or by emailing us.
  • Strictly necessary: for the preview-access cookies on tools that are gated during their private preview.

6. Who else touches the data

To run the Hub we use industry-standard providers for hosting, storage, payments, transactional email, newsletter delivery and analytics. Where they process personal data on our behalf, they do so as our data processors under appropriate agreements. They may handle limited technical data (such as IP addresses) when serving their part of the service.

Card details for Foundation Ranker Complete, Spec Select Complete, and for book and digital-product purchases are handled directly by our payment processors and never stored by us.

We don't sell, rent or share your data with any third party for marketing purposes. Contact us if you'd like the current list of named providers.

7. How long we keep things

  • Foundation Ranker accounts: until you ask us to delete your account. We'll process deletion requests within 30 days, except where we're legally required to keep something.
  • Spec Select accounts: until you ask us to delete your account. Cancelling a Complete subscription does not delete the account; your Portfolio Tracker and saved scores remain accessible if you re-subscribe. Subscription invoicing records are kept for six years from the end of the relevant accounting period (UK tax law).
  • Anonymous usage stats: up to 24 months, then deleted. Google Analytics retention follows GA4's 14-month default.
  • Newsletter: until you unsubscribe.
  • Email-a-copy feature: not kept beyond the email being sent.
  • Correction submissions: until reviewed and resolved.
  • Preview-access cookies: seven days, then auto-removed by your browser.
  • Book purchase records: kept while we're legally required to (UK tax law: six years from the end of the relevant accounting period).

8. Security

All Hub traffic is served over encrypted HTTPS. Our database is hosted in the EU and access is restricted to authorised Doctor Devify staff. Authentication is managed through industry-standard providers. No method of transmission or storage is completely secure, and we can't guarantee absolute security, but we follow standard practice.

9. International transfers

Our database is hosted in the EU. Some of our providers may process limited technical data outside the UK or EEA. Where this happens we rely on the standard safeguards under UK data protection law (such as the EU standard contractual clauses or relevant adequacy decisions).

10. Your rights

Under UK GDPR you have the following rights:

  • Access: ask for a copy of any personal data we hold about you.
  • Rectification: ask us to correct inaccurate or incomplete data.
  • Erasure: ask us to delete your personal data.
  • Restriction: ask us to limit how we use your data.
  • Portability: receive your data in a structured, machine-readable format.
  • Objection: object to processing based on legitimate interests.
  • Withdraw consent: for the newsletter or email-a-copy features, withdraw consent any time by unsubscribing or emailing us.

To exercise any of these rights, email hello@doctordevify.com. We'll reply within a month. You can also complain to the ICO at ico.org.uk.

11. Changes

We may update this policy. Changes are posted on this page with a new revision date. Where changes are significant, we'll make reasonable efforts to flag them (for example, via email to account holders or an in-app notice).

12. Contact

Doctor Devify Ltd
Email: hello@doctordevify.com